Small Size League/RoboCup 2015/Qualification

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Small Size League/RoboCup 2015/Qualification

Important Dates

  • Team Pre-Registration Deadline: January 31, 2015
  • Team Qualification Material Submission Deadline: March 7, 2015 March 12, 2015
  • TDP Peer Review Deadline: March 21, 2015 March 26, 2015
  • Team Qualification Results Announcement: April 1, 2015
  • Final TDP Submission Deadline: April 30, 2015
  • New Team Fee Waiver Request Deadline: April 30, 2015
  • Team Financial Support Confirmation Deadline: April 30, 2015
  • Early Registration: March 1–May 15, 2015
  • Regular Registration: May 16–June 22, 2015
  • Technical Challenges Sign Up Deadline: TBD
  • Late registration: June 23–July 16, 2015
  • Team Setup: July 17, 2015
  • Team Setup and Demo Games: July 18, 2015
  • Competitions: July 19–22, 2015
  • Symposium: July 23, 2015

Pre-registration

Submit by e-mail to the organizing committee your intent to participate in RoboCup by January 31st, 2015. The e-mail subject should be: 2015 Participation Intent <Your Team Name>. Please also include:

  • Team Name
  • Country
  • University
  • Main contact name and email
  • Website (if you have one)

Qualification Criteria

Every team interested in to participate must complete the following actions by March 7th, 2015 (23:59, UTC):

  • Submit a Team Description Paper (see instructions below).
  • Submit a Team Video.
  • Must have completed the pre-registration procedure within its deadline.

Please pay attention to the following points:

  • Communication will be made via e-mail, using the Small Size mailing list. Pay attention to these e-mails and answer the OC’s questions. A team that does not reply risks losing its qualified place.
  • We understand that new teams may struggle meeting all of the qualification criteria below. We encourage new teams to submit qualification video material demonstrating their true current capabilities, while stating in their Team Description Paper (TDP) what is expected to be completed by July 2015. However, teams not meeting minimum required criteria will be considered for inclusion only after all teams submitting compliant qualification materials.
  • Each team that has passed the qualification or in the waiting list must submit a message to the organizing committee to confirm whether the team has enough financial support to attend the competition. This message must be sent by April 30th, 2015 (23:59 UTC). If a team in the qualified list cannot attend the competition, a team from the waiting list will be selected in the waiting order.

Fee Waiver for New Teams

The RoboCup Federation is pleased to introduce a waiver of the team fee for the 2015 international RoboCup competition for new teams in the major leagues. A new team is defined as a team all of whose team members have never participated in an annual international RoboCup competition.

The waiver concerns only the team fee and does not imply any waiver of fees for team members.

If you would like to apply for the fee waiver, please send an e-mail to the organizing committee. Include a list of the people who you expect to attend RoboCup. Please send this information by April 30. If you are eligible, we will then provide you with a special registration code.

(Extended) Team Description Paper

As part of the qualification procedure, every team must submit a Team Description Paper (TDP), or, if the team placed among the top 8 teams in 2014, an Extended Team Description Paper (ETDP) instead. Every TDP and ETDP will be reviewed by a panel of peers. Teams that present substandard TDPs and ETDPs will not qualify for the RoboCup tournament.

TDP and ETDP guidelines

All TDPs and ETDPs should follow these guidelines:

  • The TDP should contain a brief description of the team, with citations to previous TDPs and the team's website where appropriate.
  • The TDP should focus on innovations that the team has produced with respect to their previous TDPs. These innovations should be described in detail, to facilitate reproducibility for other teams, where possible.
  • The TDP should have a clear structure and it should be written in clear English.
  • The TDP should be formatted according to the Springer LNAI format, as the symposium submissions.

In addition to the above requirements, ETDPs should follow these guidelines:

  • The ETDP should describe in detail the aspects of the team’s system which most contribute to its success.
  • The ETDP should be at least 6 pages long.
  • To maximize the effectiveness of ETDPs, all top 8 teams are also requested to make a presentation of their ETDP at the competition event.

Peer review process

  1. The team submits a TDP (or ETDP) via email to the SSL community and to the TC.
  2. The TC assigns reviewers from other candidate teams, who will thoroughly review the paper, holding it up to the standards of the scientific community.
  3. Additionally, members of the SSL community will be allowed to ask questions or request content to be added to the TDP in an open review.
  4. The TC will gather feedback from the assigned reviewers and from the community. Only teams with TDPs that meet the qualification criteria and standards, as judged by the TC based on the reviews, will be conditionally qualified.
  5. Conditionally qualified teams will incorporate requested modifications to the TDP, and submit a final version to the TC for approval.
  6. If the requested modifications and additions have been satisfactorily incorporated, a conditionally qualified team becomes qualified, and thus cleared for registration for RoboCup 2015.

Submission Information

TDP/ETDP initial submission

TDP/ETDP review

  • Submit via email to the technical committee.
  • Subject: 2015 <Your Team Name> review: <Reviewed Team Name>.
  • Body of the review. Details about this will be announced.

TDP/ETDP open review

  • Submit via email to the technical committee.
  • Subject: 2015 <Your Team Name> open review: <Reviewed Team Name>.
  • Questions, comments, and suggestions about content that should be added.

TDP/ETDP final submission

Team Video

Your team video must be at least 1 minute of unedited continuous footage. The qualification video can be either of the following types, although preference will be given to item 1 (then 2 and last 3):

  1. A video of your robots participating in a RoboCup standard game (i.e. a game at RoboCup or one of the local regional competitions). The video should show obstacle avoidance, shooting and passing skill. The game should be based on contemporary rules (2011 and afterwards).
  2. A video of your robots (there must be at least two moving robots) engaging in two or more of the following activities:
    • One or more robots competing against an active robot goalkeeper.
    • Two or more robot field players actively going to the ball and playing against one another.
    • At least two robots playing cooperatively against 5 static or moving obstacles.
  3. A video showing one or more robots partially demonstrating capabilities listed in item 2.

The team video is used by the OC to determine the readiness of a team to compete effectively and is part of the criteria in ranking teams in the qualification process. Teams are advised to submit a video that best demonstrates the readiness of the team to compete in an international competition.

Submission Information

To submit the video footage, you must send an e-mail to the RoboCup Small Size League mailing list and CC it also to the organizing committee. The e-mail should contain the following information:

  • Subject: 2015 Qualification Video <Your Team Name>.
  • The URL of your video, which must be available via FTP or HTTP.

Please pay attention to the following:

  • Please submit a single video file.
  • The video must be stored on your own server or a reliable online video hosting service (it is better to provide more than 1 link to the video).
  • Do NOT send the video as an attachment to the mailing list nor to the organization committee!

Notes on Seeding

  • The top eight teams of the previous RoboCup have always been seeded for the round robin state of the competition, i.e. the top four became the heads of the four round robin groups, the other quarter finalists have also been distributed evenly. This is done to avoid an early elimination of potentially strong teams.
  • The seeding program tries to minimize placing teams from the same country into the same round robin groups. We cannot, however, minimize these teams facing each other past the round robin stage without almost eliminating the randomness of the group selections.
  • The “bottom” four teams are also seeded to ensure that there is appropriate distribution not only of the top teams but also the younger teams or teams which are facing some technical challenges (bottom four may also include teams that are conditionally qualified).