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= Organizing a RoboCup-related Local Event? = If you want to organize a RoboCup-related local activities, you should send the proposal to the RoboCup Trustees in advance. Here is the procedure: ==Procedure to propose an academic and/or educational RoboCup-related event.== When a person or group (Event Organizer, EO) wants to hold a RoboCup-related event, they must follow the following procedure. (*These are the official procedures. Since each nation has its own circumstances, the details can be discussed.) # Proposal #* In the first step, EO must send an official proposal to the RoboCup Federation (RCF) to office at robocup.org. The proposal should include the following information. ## Purpose of the Event ##* What is the purpose of the event? RoboCup will support academic and educational activities not financial ones. Therefore, the purpose of the event should be non-profit, academic oriented one. EO should denote what kind of research and/or educational fields the event focuses on. ## Schedule and Venue ##* When and where the event will be held? ## Co-located Events ##* The event is held stand-alone? or co-located with other events? In the later case, what kind of events they are? ## Relation to RoboCup Federation ##* How the event is related with RCF? More concretely, what kind of supports EO expects to get from RCF and/or to provide to RCF? ##* Here is a list of points ##*# Usage of Name and Logo ##*#* Does EO want to use the name "RoboCup" for the event? ##*#* Does EO want to use the RoboCup logo? ##*# Announcement ##*#* Does EO want to use the facilities of RoboCup (web pages, mailing list, and so on) to announce and distribute information about ##*# Technical Issue ## Responsible Person ##* Who is a responsible person (RP) who manages an organization team? Because a RoboCup-related event will be a relatively big event, it requires large man-power and knowledge to organize RoboCup competitions. Therefore RP should be familiar with the RoboCup-related event. Ideally, the person should have experiences to join RoboCup in past. Otherwise, the person should find one or two advisers who have experiences to organize the RoboCup-related event. <!-- --> # Evaluation and Approval #* The proposal is evaluated by RoboCup trustees. The evaluation is finalized in one month in maximum. When the date of the event is close, the deadline can be shortened. #* The evaluation will be done from the following viewpoints: #*# Purpose of the Event #*#* Is the purpose of the event following the spirits of RoboCup? #*# Level of the Event #*#* Is the event organized well enough? #*#* Do EO and RP have enough knowledge and experience to do this? #*#* Do they have enough financial support to do this? #*# Conflicts to Other Events #*#* Are there any similar events in the same region and time? #*#* If so, can they both be held? #* Finally, the trustees decide if the event is approved or not. The trustees can add conditions for full approval if the proposal is not suitable. <!-- --> # Organization of Event #* After the approval, EO and RP should prepare web page about the event. Also, EO and RP must respond when one of trustees has a question about the event. <!-- --> # Report of the Event #* After the event, EO must make a full report about the results of the event. Also, they must make a summary that can be put on the RoboCup web page.

Return to RoboCup Federation Wiki:Howto Propose RoboCup Event.