RoboCup Federation Wiki:Howto Propose RoboCup Event

From RoboCup Federation Wiki

Jump to: navigation, search

Organizing a RoboCup-related Local Event?

If you want to organize a RoboCup-related local activities, you should send the proposal to the RoboCup Trustees in advance. Here is the procedure:

Procedure to propose an academic and/or educational RoboCup-related event.

When a person or group (Event Organizer, EO) wants to hold a RoboCup-related event, they must follow the following procedure. (*These are the official procedures. Since each nation has its own circumstances, the details can be discussed.)

  1. Proposal
    • In the first step, EO must send an official proposal to the RoboCup Federation (RCF) to office at robocup.org. The proposal should include the following information.
    1. Purpose of the Event
      • What is the purpose of the event? RoboCup will support academic and educational activities not financial ones. Therefore, the purpose of the event should be non-profit, academic oriented one. EO should denote what kind of research and/or educational fields the event focuses on.
    2. Schedule and Venue
      • When and where the event will be held?
    3. Co-located Events
      • The event is held stand-alone? or co-located with other events? In the later case, what kind of events they are?
    4. Relation to RoboCup Federation
      • How the event is related with RCF? More concretely, what kind of supports EO expects to get from RCF and/or to provide to RCF?
      • Here is a list of points
        1. Usage of Name and Logo
          • Does EO want to use the name "RoboCup" for the event?
          • Does EO want to use the RoboCup logo?
        2. Announcement
          • Does EO want to use the facilities of RoboCup (web pages, mailing list, and so on) to announce and distribute information about
        3. Technical Issue
    5. Responsible Person
      • Who is a responsible person (RP) who manages an organization team? Because a RoboCup-related event will be a relatively big event, it requires large man-power and knowledge to organize RoboCup competitions. Therefore RP should be familiar with the RoboCup-related event. Ideally, the person should have experiences to join RoboCup in past. Otherwise, the person should find one or two advisers who have experiences to organize the RoboCup-related event.
  2. Evaluation and Approval
    • The proposal is evaluated by RoboCup trustees. The evaluation is finalized in one month in maximum. When the date of the event is close, the deadline can be shortened.
    • The evaluation will be done from the following viewpoints:
      1. Purpose of the Event
        • Is the purpose of the event following the spirits of RoboCup?
      2. Level of the Event
        • Is the event organized well enough?
        • Do EO and RP have enough knowledge and experience to do this?
        • Do they have enough financial support to do this?
      3. Conflicts to Other Events
        • Are there any similar events in the same region and time?
        • If so, can they both be held?
    • Finally, the trustees decide if the event is approved or not. The trustees can add conditions for full approval if the proposal is not suitable.
  3. Organization of Event
    • After the approval, EO and RP should prepare web page about the event. Also, EO and RP must respond when one of trustees has a question about the event.
  4. Report of the Event
    • After the event, EO must make a full report about the results of the event. Also, they must make a summary that can be put on the RoboCup web page.
Retrieved from "http://wiki.robocup.org/wiki/RoboCup_Federation_Wiki:Howto_Propose_RoboCup_Event"
Personal tools